Executive Assistant to the Presidency

You will be the strategic partner of the presidency: you will optimize the executive's time usage, structure information to accelerate decisions, and orchestrate priority coordination with teams. Your impact will directly affect the smoothness, rigor, and performance of the executive functioning.

Mission

Support the presidency by optimizing the agenda and priorities, preparing key decisions, and ensuring effective coordination with internal and external stakeholders.

Key Responsibilities

Strategic time and priority management

• Orchestrate the executive agenda according to strategic priorities and deadlines.

• Filter, prioritize, and redirect requests; anticipate needs and prepare deliverables in advance.

Decision-making preparation

• Produce clear summaries and executive syntheses (one-pager, issue notes, recommendations).

• Structure complex files, consolidate data, and clarify options.

Follow-up on strategic projects

• Monitor the progress of projects related to the presidency (milestones, risks, indicators).

• Organize steering meetings; coordinate stakeholders and ensure follow-ups.

Information processing

• Filter and synthesize incoming information; ensure the quality, consistency, and traceability of documents.

• Keep repositories up to date (decisions, deliverables, schedules).

Key Relationships

• Map out key contacts (internal/external) according to the files.

• Prepare meetings (briefs, context, issues, objectives, key messages); ensure smooth communications.

Support to the executive committee (COMEX) and the board of directors

• Plan meetings; prepare and coordinate documents (agenda, notebooks, minutes).

• Ensure follow-up on decisions, actions, and deliverables.

Special projects and continuous improvement

• Contribute to ad hoc mandates from the presidency.

• Simplify processes, standardize templates, and establish best practices.

What you bring

• Organization and anticipation: you structure, prioritize, and foresee.

• Clarity and synthesis: you transform complexity into readable and actionable deliverables.

• Judgment and professionalism: you quickly grasp the context and know how to challenge constructively.

• Impeccable written communication (French) and functional English.

• Exemplary reliability, rigor, and confidentiality.

Education & Experience

• College or university degree in administration (or equivalent).

• Significant experience with executives and/or a board of directors.

• Mastery of complex schedules, executive meetings, and governance documents.

Profile

• Calm, stability, and excellent emotional management.

• Proactive, solution-oriented, comfortable with ambiguity.

• Strong preference for structure, quality, and well-done work.

• Discretion, integrity, and a high sense of confidentiality duty.